LAKE CENTRAL HIGH SCHOOL

ATHLETIC BOOSTER CLUB

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BY – LAWS

 

&

 

INFORMATION

 

UPDATED: 6/24/2014

 

APPROVED:

 

Lake Central Athletic Booster Club By-Laws

 

Article 1 – Names

 

Section 1 – The name of this organization shall be the Lake Central High School Athletic Booster Club.

 

Article 2 – Purpose

 

Section 1 – To provide moral, financial and physical assistance toward promoting and maintaining athletic activities for Lake Central High School, as club funds are available.

  1. 1. All moneys in excess of $8,000.00 in the general fund shall be expended or obligated to provide financial support to all athletic programs as funds are available.
  1. Any fundraising accounts shall have a beginning year balance of $3000.00. All monies                 above this level will be transferred to the general fund by the end of May of the current calendar year.
  1. To award annual non-renewal scholarship, to be presented each year to qualified senior letter winners. Potential recipients will apply by application. The scholarship winners will be selected by independent evaluation of student essays as well as documentation of their parent(s) club membership and participation. Scholarships will be awarded at the Senior Awards night. Scholarship winners shall submit paid receipts for the full scholarship amount for reimbursement.

Article 3 – Membership

 

Section 1 - Membership shall be open to all parents, and other adults interested in promoting the athletic programs of the Lake Central High School.

  1. An adult being a person eighteen (18) or older who is no longer enrolled in high school.
  2. All coaches of Lake Central High School are encouraged to become paid Booster Club members with voting rights, or honorary members without voting privileges

 

Section 2 – Each year the dues per family shall be determined by the Athletic Booster Club at the May meeting. Dues are payable upon membership. Membership runs from August 1st to July 31st of the following year.

 

Section 3 – Only members with dues paid in full shall be permitted to vote on elections or any other club business.

 

Article 4 – Executive Board

 

Section 1 – The Executive Board shall consist of President, Vice-President, Secretary and Treasurer. There can be co-positions if interest is present.

Section 2 – All officers shall be elected at the May meeting for a term of one year effective July1st. All candidates must be nominated at the April meeting and approved by a quorum at the May meeting. In the case of multiple candidates, a paper ballot vote will be conducted. The candidate with the most votes will be elected.

 

Section 3 – Executive Board vacancies shall be filled upon recommendation of the President with the approval of the Executive Board.

 

Article 5 – Committees

 

Section 1 – The president shall appoint such committees as may be necessary to fulfill the objectives of this organization.

 

Section 2 – There shall be a maximum of two (2) representatives from each sport/program. These representatives shall be selected, and verified by the coach/sponsor of each sport/program. These representatives shall act as liaisons between coaches and Booster Club.

 

Article 6 – Meetings

 

Section 1 – Meetings shall be held on a monthly basis during the school calendar year. Dates of meetings may be changed in case of conflict with other events. Special meetings may be called by the Executive Board if necessary.

 

Section 2 – Attendance of two (2) members of the Executive Board and ten (10) members shall constitute a quorum for the transaction of business.

 

Section 3 – Meetings shall be conducted by Robert’s Rules of Order.

 

Section 4 – All matters not provided for in these by-laws shall be determined by the Executive Board of the organization, and decisions so made shall be final and binding.

 

Article 7 – Amendments

 

Section 1 –Amendments of the by-laws of this organization must be submitted in writing, and read at two (2) consecutive monthly meetings of the membership, and voted on at the second meeting.

Section 2 - Two thirds (2/3) vote of the membership present and voting will be necessary to pass amendment(s)

Article 8 – Duties of the Officers

 

Section 1 – It shall be the duty of the President to preside at all meetings. The President shall appoint all committees not provided herein. He/She shall be ex-officio member of all committees.

 

Section 2 - It shall be the duties of the Vice-President to assist the President, and to perform his/her duties in the event of his/her absence.

 

Section 3 - It shall be the duty of the Secretary to record the minutes of all meetings, and to conduct all correspondence.

 

Section 4 - It shall be the duty of the Treasurer to receive, and properly maintain the financial funds of the Club. He/she shall deposit all monies in the local bank, and provide a monthly written statement.

 

Article 9 – Finances

 

Section 1 – All bills must be approved for payment by two (2) Executive Board members, one of which must be the Treasurer. All bills must be accompanied by a receipt in order to have payment made. No board member can be a signee on a check made out to him/herself

 

Section 2 – A petty cash fund of $200.00 shall be established, and disbursed by the Treasurer as he/she deems necessary.

 

Section 3 – A committee of three (3) shall audit the Treasurer’s books before the May meeting. An audit report of the books should be presented at the May meeting.

 

Section 4 - The Executive board can spend up to $500 for club benefit without approval of the membership.

 

Section 5 - The number of scholarships and the scholarship amounts will be determined annually based on revenue.

 

Section 6 - By June 30th the Booster Club will award monies to the Athletic Department to be used at their discretion. Funding formula is as follows: All proceeds from all fundraising accounts minus $3000 start up fund, will be transferred into the general fund. From the general fund subtract out all scholarship monies outstanding and the $8000 general fund start up, the remaining balance will be given to the Athletic Department.